We’ll need a signed contract at least 30 days prior to the event. Please tell us your pre-final food count 5 days prior to the event.
If your organization is tax exempt, we need the NYS Sales Tax Exemption Certificate prior to the event. Otherwise, we will need to charge you 8% sales tax.
In order for us to bring the BBQ rig on site, your organization must pre-sell a minimum of 250 dinners. At the end of the event, your organization is charged for the pre-sale number that was either faxed or given to us verbally two days prior to the event, plus any extra dinners sold.
If you believe your sales will be considerably less than that (in the range of 75-200), no need to worry, we can instead cater with our Drop-Off BBQ Fundraiser.
We will have a certified food handler on site, but due to the changes in paperwork and fees with the Monroe County Health Department, Sticky Lips can no longer obtain the temporary health permit on your behalf. It is up to your organization to file the paperwork. Please allow 3-4 weeks to submit before your event.
Here’s what you’ll need: (1) a fee waiver, (2) an application for permit to operate a temporary food service establishment, and (3) instructions on obtaining the Workers’ Comp / Disability Benefits Exemption Certificate (ce-200).
Organizations are now required to obtain a Workers’ Comp / Disability Benefits Exemption Certificate (ce-200).
If you prefer to apply by mail, fill out CE200APPLY.pdf (included in the above ZIP) and then submit it to the Workers Compensation board by fax or mail. Be aware that it will take about 4 weeks to receive the certificate using this method.
Any questions? Call (585) 753-5553 or visit www.monroecounty.gov/eh-food.php
See below for Sticky Lips BBQ posters that you can print and personalize with your event information. We recommend colored paper and/or card stock. Post these on local business, church, and school bulletin boards. The name Sticky Lips BBQ means quality, which will help drive ticket sales. The day of the event we set up two 3′ x 10′ signs and two roadside signs.
Preselling tickets is the best way to gauge the size of your event. We suggest to make each member of your organization responsible for selling a certain number of tickets. For additional promotion ideas, contact media outlets such as local papers and D&C Our Towns. Also hang posters at schools and local establishments. But most importantly, a well-designed A-frame sign put out ten days prior to the event will draw the most people!
Sample BBQ Fundraiser Ticket
Here’s a way to direct customers to our ticket sales website! Plus, your team doesn’t have to worry about carrying cash.
Sample online sales card.
Get creative and build your own A-frame type signs to place at the venue and around town. The more exposure, the better!
If selling to the public, consider a high traffic area for better visibility. In bad weather, you may want to serve inside. In that case, it’s best to have our BBQ rig as close to the inside serving line as possible.
Your volunteers (we recommend 4-6) dish out the food and collect the money and pre-sale tickets. We provide the gloves, you supply the hats.
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